Bell Tent Hire Scotland
 Delivering Bell Tents across Scotland and The Lake District.

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Bell Tent Hire Scotland 2016/17.  Delivering bell tents across Scotland, The Lake District and Northern England

BELL TENT SCOTLAND BOOKING FORM  www.belltenthirescotland.co.uk Tel. Joe 07849 556774 belltentscotland@gmail.co.uk

NAME:_______________________________________________________________________

DELIVERY ADDRESS:___________________________________________________________________ _____________________________________________________________________________ POST CODE___________________________

Home Telephone No.____________Mobile no.____________Email add._____________

DATE OF EVENT_______________________What time/date does event start/finish? _____________________________________

We sometimes need to set-up the tents during the week before the event..is this possible? ______________________________________________________________________

What are your preferred set-up and takedown days? ________________________________________________________________

PLEASE GIVE AN ACCURATE ACCOUNT OF THE SITE AND ACCESS. THIS IS VERY IMPORTANT FOR US TO KNOW BEFORE DELIVERY. PLEASE MAKE SURE WE HAVE VEHICLE ACCESS DIRECTLY TO THE PITCH SITE AND THAT THE GRASS IS CUT SHORT. PLEASE NOTE THAT WE CANNOT PITCH UNDER TREES AS THE SAP CAN RUIN THE TENTS. WHEN THE BELL TENTS ARE NOT IN USE...PLEASE ZIP UP THE DOORS ESPECIALLY AT THE END OF THE HIRE PERIOD.

_____________________________________________________________________________ _____________________________ _____________________________________________________________________________ _____________________________ _____________________________________________________________________________ _____________________________ _____________________________________________________________________________ _____________________________ _____________________________________________________________________________ _____________________________

Please make a rough sketch in the space provided of the pitch site and where the tents are to be pitched. Show the direction of the doors and how much space is available. A Google earth map of the site is most welcome!

NATURE OF

EVENT______________________________________________________________________ ___________________

NO. OF CHILDREN.........................................NO. OF ADULTS...........................................................................

BELL TENT HIRE
Bell tents come decorated with memory foam mattresses, a rug, cushions, low table/ tray, fairy lights and lamp as standard

Size 4m bell tent (sleeps 4 people) _______

Size 5m bell tent (sleeps 6 people) _______

Size 6m bell tent (sleeps 8 people) _______

Honey moon bell tent Furnished with a double bedding set, comfy double memory foam mattress, cushions, fairy lights, bunting, throws, table trays, lamps and candles ____________________4m honey bell free with offer______

Total amount of tents required__________________________________________________________________

Delivery Charge £_____________________charged 50p per mile there back x 2

BEDDING

Single duvet, sheet and pillow ____How Many sets? _________________________________________________

Double duvet, sheet and pillow ____How Many Sets? _________________________________________________

Single sleeping bag with pillow ______ How Many? ____________________________________________________

Total amount to pay______________Deposit (50%) of the total Sent______ bacs_____cheque_____paypal________

Date paid_______________

The remainder is due before delivery..How would you like to pay the final balance? _______________

Please read the terms and conditions and sign below:

I have read and fully understood the terms and conditions and important information: Signature__________________________________________Date_______________________

_____________________

Payment details:
By cheque: Please make the cheque payable to Joseph Gallacher and send along with your completed and signed booking form to Bell Tent Hire Scotland, 4, 3/3 Hume Street, Clydebank, West Dunbartonshire. G81 1BH.

Bank Transfer: Please pay 50% to Joseph Gallacher, Halifax, Acc. No. 00080066 Sort Code 110899. Please leave a reference quoting your name and date of event. It is important to confirm payment by email once paid.

The remainder is due on or before the delivery.

To secure the tents please pay within 7 days of making a booking.

Terms of Trading
Bell Tent Hire Scotland are a professional Bell Tent Hire Company. We have a Health and safety Policy, Public Liability Insurance and a Full Comprehensive Risk Assessment has been carried out. These Terms and Conditions are your agreement with Bell Tent Hire Scotland. Upon Confirmation of a booking you agree to be bound by these Terms and Conditions of Hire.

Equipment is defined as the bell tent and all its furnishings

Bell Tent Hire Scotland will provide the hirer with a confirmation of booking within five working days of the receipt of the clients deposit and booking form.
Bell Tent Hire Scotland will deliver and erect the agreed equipment, to the agreed address, on the agreed delivery date and time agreed between hirer and client. If Bell Tent Hire Scotland are excessively busy the delivery time may be changed in agreement with the hirer.
Bell Tent Hire Scotland will dismantle and remove the equipment from the site on the agreed date and time as agreed by between the hirer and Bell Tent Hire Scotland.
Bell Tent Hire Scotland will provide equipment that is in good working order.

Conditions of Hire

The hirer accepts full responsibility for the safety of the bell tent equipment and the safety of any person who makes use of the bell tent for the duration of the hire period. The hirer is responsible for the safety and security of the bell tent from the date of the bell tent installation to their removal from the site.

Cats/Dogs or any other animals are not permitted inside the bell tent.
The hirer will take all reasonable steps to make sure that the equipment is not at any time altered or interfered with.

Any damage caused to the bell tents and its equipment and furnishings will be solely the clients fault and will be invoiced for the damaged caused. The hirer takes full responsibility for the actions of third parties that cause safety issues or fire risks and consequences that result from such risks. Any fire or barbecue or fire bowl must be situated at least 15 feet away from the tipi/ bell tent and must be extinguished when un-attended.

SMOKING IS NOT PERMITTED IN THE bell tents.

The hirer will book a pitch that is accessible for BELL TENT HIRE SCOTLAND to access their vehicles and erect the tents. If BELL TENT HIRE SCOTLAND are given false information regarding the site and cannot access it the contract may be terminated.
The grass should be cut short and no overhanging trees should be above the pitch site.

No fires, cigarettes, candles or any cooking equipment are allowed inside the bell tents. We will supply candles in certain tents..care must be taken to extinguish the candles upon leaving the

tent.

Occasionally in torrential wet conditions the bell tent may let in a small amount of water. This can happen as the canvas weave tightens, the window zips are left open, the zips on the doors are not securely closed and the bell tent vents are facing into the wind.

If the weather conditions are very windy please check the guy ropes regularly and make sure the pegs are secured into the ground.

All doors should be closed and secured when the hirer leaves the Bell tent.
The equipment remains the sole property of Bell Tent Hire Scotland at all times and the hirer is prohibited from hiring, selling or parting possession from the equipment for the duration of the hire period.

Whilst Bell Tent Hire Scotland will always do its best to ensure that you enjoy the use of its bell tent, Bell Tent Hire Scotland cannot be held responsible for bad weather or acts of God. If we are unable to pitch due to flooding an alternative date will be offered.
When you vacate the tent please zip up the doors.

The bell tent is not to be used in excessive wind speeds and should be evacuated if this is the case. A deposit is required to secure the bell tent booking and must be received no later than 7 days after the booking is made. If the deposit is not received within the given time the bell tent may be booked by another party. If more time is needed to pay the deposit then please make me aware of this.

If, due to unforseen circumstances, cancellation is necessary, the following conditions apply:-

Cancellations made 31 days before the event a full refund or alternative date will be offered. Cancellations made 30 - 20 days before the start of the event - a 50% refund of the deposit or an alternative date will be offered.
No refund will be made if the booking is cancelled less than 19 days or less from the rental start date of the event or the client(s) is unable to attend the event for whatever reason.

We must receive the cancellation notice in writing on the day the event is cancelled.

In the event of Bell Tent Hire Scotland being unable to provide the service due to cancellation of the festival/event through no fault of our own, for example due to festival cancellation, weather, flooding, terrorist activities, or other causes outside the control of Bell Tent Hire Scotland the same cancellation policies will apply.

Clients are expected to take out their own insurance against such possibilities.

If a late booking is made within 14 days of the event taking place we require full payment upon booking.
If paypal is your preferred method of payment please note you will be charged the paypal fee.



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